Huge amounts of data, fast and reliable data flow, many different locations: good information technology (IT) is extremely important in the digital age. However, many SMEs realise in their daily business that their established procedures and tools are reaching their limits. As a consequence, the IT budgets of most companies are growing. Equally, the pressure on the Chief Information Officers (CIOs) responsible to nevertheless keep an eye on costs is also increasing.
"Costs and effort for IT have increased in most companies. ‘At the same time, many SMEs do not have the internal IT resources that are available to bigger companies", explains Jörg Hartmann, Chief Operations Officer, Konica Minolta Business Solutions Germany & Austria.
Confront complexity, bundle resources, save money
Reducing IT costs requires efficient IT cost management. Small companies in particular often lack the in-house resources for that. Nevertheless, SMEs, too, can achieve stable management and control of IT costs. They need to take three steps to do so:
- First comes the question: what IT do we need today and in the future? IT optimisation is closely connected to corporate goals. It is from there that the planned and budgeted IT needs are derived (planning and budgeting IT needs).
- The second step of cost management is about whether all IT costs up to now have been necessary and appropriate (controlling IT expenditure).
- If the required and desired IT services for an SME have been planned, budgeted and controlled, improving the IT processes in coordination with the CIOs can then begin in the third step (optimising IT processes).
A plan with a future: optimise IT and minimise IT costs
Small companies in particular often lack the internal resources for efficient IT cost management. That is why the teams of IT experts from Konica Minolta provide SMEs with IT analysis, IT development and IT maintenance.
With Konica Minolta Smart Managed Services, companies of all sizes can outsource individual or all IT processes to the teams of IT experts. These teams develop tailored strategies for your company in close collaboration with those responsible for IT and management.
On that basis, the IT measures that are relevant to the individual case and strategy are implemented. This may be server monitoring or use of the Konica Minolta user helpdesk.
Reduce costs through IT outsourcing: ‘Use it, don’t own it’
High IT costs also come from regular purchasing of new hardware and software. This can create difficulties adjusting at the workplace, too. As a service provider, Konica Minolta offers tailored packages with access to the latest devices and programs. ‘Use it, don’t own it’ is the name of the trend being applied by small companies to reduce large expenditures.
The Konica Minolta Workplace Hub is another innovative business IT solution. The all-in-one system is based on a lean IT concept. It is specially tailored to the needs of SMEs. The infrastructure comprises a server, multifunctional printer, WLAN and a software platform. It combines local IT with cloud-based resources. In this way, companies benefit from maximum flexibility and failsafe performance.
For the agile teamwork of the future, an administration area with current e-mails, events and documents is available to employees. All projects can be found in one place, meaning tasks can be completed in a focused way. ‘These powerful tools allow companies and staff to maximise their potential’, explains Jörg Hartmann. In doing so, they can simultaneously minimise their IT costs – a great synergistic effect.
Secure and reliable IT sets SMEs up for the future. With Konica Minolta, you can not only optimise your IT, but also minimise excessive IT costs at the same time. Sounds good, right? #jobwizards https://bit.ly/2VCD0tq